SpeechPathology.com Phone: 800-242-5183

The Stepping Stones Group - Now Hiring - February 2021

Healthcare Common Procedure Coding System (HCPCS)

Dee Adams Nikjeh, PhD, CCC-SLP

June 18, 2018



What are the two levels of the Healthcare Common Procedure Coding System?


The first coding system is the HCPCS codes.  We have HCPCS Level I and their current procedural terminology. However, we rarely hear that phrase being used, usually we hear “CPT codes”. So, HCPCS Level I is CPT codes. HCPCS Level II are codes that are used to report supplies, equipment and other devices. For SLPs, and especially for those of us specializing in voice, that would include our TEP supplies or electrolarynx. It also applies to alternative and augmentative communication devices as well.

HCPCS Level I - Current Procedural Terminology (aka CPT Codes)

These are codes that represent every medical, surgical, and diagnostic procedure that we have, and they are assigned a five digit code. A CPT code represents what we do, current procedural terminology, what procedures we are going to perform or provide to the client and the patient.

Why do we have these CPT codes? They provide a common language among all providers, our payers and administrators. They give a standardized descriptions of procedures. They also provide data for the government to look at our utilization patterns; such as who's billing this procedure? How many times is this procedure being used? How many times has one procedure combined with another procedure? Additionally, these codes provide a lot of data for health-related research.

At this time, there are actually over 10,000 CPT codes. It's important to remember that CPT codes - this HCPCS Level I - is developed, maintained, and copyrighted by the American Medical Association, not the government. It is owned by the American Medical Association, and is actually a continuous process which gets updated annually.

HCPCS Level II - Supplies, Equipment, Devices, and Procedures not found in the CPT system, e.g., durable medical equipment (DME)

Level II refers to the supplies, equipment, devices and any procedures that are not found in the CPT system. Durable medical equipment is found under Level II. This is administered by the Centers for Medicare and Medicaid Services, not by the American Medical Association.

These codes begin with a single letter, and are followed by four numbers. For example, for voice and voice disorders, the most common would be perhaps the code for artificial larynx, any type which is an L8500. There's also a code for tracheoesophageal voice prostheses (L8509) which are grouped by the type of service or the supply that they represent.

These codes are also updated annually, and there are also Medicare claims for E and L codes and V codes, which all fall under the jurisdiction of Durable Medical Equipment Medicare Administrative Contractors (DME MACs).

For more information on any of the coding systems, there is a reference that is freely available on the ASHA website where all these things are listed and explained: www.asha.org/practice/reimbursement/coding/hcpcs_slp/.

Please refer to the SpeechPathology.com course, Unique Coding, Billing, Reimbursement, and Supervision Issues for SLP Voice Specialists, for more in-depth information on the unique coding, billing and supervision issues specific to SLPs who provide behavioral and qualitative analysis of voice, instrumental laryngeal assessments, and therapeutic intervention of voice and upper airway disorders.

dee adams nikjeh

Dee Adams Nikjeh, PhD, CCC-SLP

Dee Adams Nikjeh, PhD, CCC-SLP, ASHA Fellow, is an expert in health care coding, billing, and documentation. She is Co-Chair of ASHA’s Health Care Economics Committee, Co-Chair of the American Medical Association’s Relative Value Update Committee/Health Care Professionals Advisory Committee and an Expert Witness for the United States Department of Justice Civil Division-Fraud Section.  Dr. Nikjeh has more than 35 years of clinical experience in the evaluation and treatment of individuals with communication impairments specializing in endoscopic procedures for the evaluation and management of voice and swallowing disorders.

Related Courses

Unique Coding, Billing, Reimbursement, and Supervision Issues for SLP Voice Specialists
Presented by Dee Adams Nikjeh, PhD, CCC-SLP


Dee Adams Nikjeh, PhD, CCC-SLP
Course: #8305Level: Intermediate1 Hour
  'Well organized and the speaker had a good understanding of the presented material'   Read Reviews
This course will target unique coding, billing and supervision issues specific to speech-language pathologists who provide behavioral and qualitative analysis of voice, instrumental laryngeal assessments, and therapeutic intervention of voice and upper airway disorders. Optimal professional practice requires applicable knowledge of supervision regulations, billing options, and current health care coding systems (i.e., CPT and ICD).

Payment for SLP Services: Navigating Payer Sources, Payment Systems, & Practice Settings
Presented by Dee Adams Nikjeh, PhD, CCC-SLP, ASHA Fellow


Dee Adams Nikjeh, PhD, CCC-SLP, ASHA Fellow
Course: #9453Level: Intermediate1 Hour
  'Very good review!'   Read Reviews
Accurate payment for SLP services depends on compliance with payer guidelines (e.g., coverage, supervision) and the specific payment system (e.g., prospective payment, fee-for-service) relevant to the practice setting (e.g., inpatient, outpatient) in which the service is provided. This course will define and illustrate the interrelationship of these three professional elements, including their relevance to supervision requirements, and will provide resources for further assistance.

Building Your Case for Medical Necessity: The Nuts and Bolts of Skilled Therapy Documentation
Presented by Melissa Collier, MS, CCC-SLP, CHC, CDP


Melissa Collier, MS, CCC-SLP, CHC, CDP
Course: #9839Level: Introductory1.5 Hour
  'The presenter is very thorough with her knowledge base of documentation requirements!This presenter was extremely organized, matter-of-fact, and provided excellent slides throughout the entire presentation'   Read Reviews
This course provides participants with an understanding of documentation requirements in a post-acute setting, including Medicare regulations and guidelines. It identifies why speech therapy services are denied and ways to mitigate the denial of skilled services, and describes how to document medical necessity.

Taking the 'OMG' out of AAC Report Writing
Presented by Kim Winter, MA, CCC-SLP


Kim Winter, MA, CCC-SLP
Course: #8307Level: Introductory1.5 Hour
  'The presenter was very knowledgeable about all aspects of obtaining AAC devices for students or patients'   Read Reviews
This course will discuss information (e.g., AAC types, features, access methods, evaluation elements) that is necessary to accurately document augmentative/alternative communication (AAC) assessment outcomes for funding of a device via Medicare, which is the largest funding source of speech generating devices (SGDs). However, the content of this course is also applicable for SLPs working with clients who need AAC funding from any third-party payer source.

Voice Evaluation - Beyond the Basics
Presented by Barbara Prakup, PhD, CCC-SLP


Barbara Prakup, PhD, CCC-SLP
Course: #7550Level: Intermediate1.5 Hour
  'easy to understand- good information'   Read Reviews
This course will provide evidence-based information to refresh and update the SLP's knowledge on the topic of clinical voice evaluation, in the areas of perceptual and instrumental assessment of the voice. This course is open captioned.